| Electronic Document Management |
 The volume of information is growing exponentially every year. That information is contained in documents… both paper-based and electronic. This explosive growth in information and the documents where the information is contained can cause organizations to struggle with the management of that information.
Electronic Document Management Systems are designed to electronically store information in a readily accessible format. Traditionally speaking, an Electronic Document Management System is designed to manage scanned paper-based documents. However, information can be scanned images, electronic documents, faxes, or even voicemail. Virtually any document can be stored in an Electronic Document Management System.
The strongest aspect of a document management system is the ability to employ rules-based routing of documents to automate workflows. Storing documents electronically creates the possibility to automate workflows and enables your organization to realize otherwise impossible workflow efficiencies. |
| How Do I Benefit? |
| Converting your paper-based information to electronic format and having a proper management system in place for your electronic data can have many benefits. |
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Efficiency and Productivity
Business processes as simple as storage and retrieval of information can be improved by moving information to a qualified Electronic Document Management System. The ability to retrieve a document with the click of a mouse or a simple search query can significantly enhance your office efficiency. Moreover, if you have business processes that need to be automated, an Electronic Document Management System can provide that capability. |
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Regulatory Compliance
Whether you are concerned with maintaining client privacy in compliance with regulations such as HIPAA (Health Insurance Portability and Accountability Act) or FACTA (Fair and Accurate Credit Transactions Act), or if you are concerned with complying with regulations that control how you manage your information such as SOX (Sarbanes-Oxley Act), an Electronic Document Management System can help. EDMS technology provides audit trails, version control, and access control to ensure you are in compliance. |
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Risk Management
The natural disasters of the last few years have taught us that a strong disaster recovery plan is critical to ensure that your business information is secure from disasters such as fire or flood. Paper-based information is more vulnerable in these situations than electronic information. An Electronic Document Management System can allow for a strong disaster recovery plan for your paper-based information as well as your electronic information. |
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Better Customer Service
In today’s information age, customers expect to be able to access their account information quickly and easily. Customer service representatives can provide the highest levels of service when they have all the information they need at their fingertips - available and ready to email or fax right from their computer desktops. |
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Cost Reduction
Traditional document management strategies can account for as much as 3% of a company’s annual revenue. That can mean up to $300,000 in annual document management costs for a $10 million company. Electronically managing your documents creates operational efficiencies as well as space and time savings, culminating in a positive effect on your bottom line. |
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Utilize your multifunction system to scan your paper-based documents for greater document management efficiency.
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