| Capture |
 If your documents are paper-based and you would like to convert them to electronic format, the capture process is the first step in any document management system. Effective document management systems provide for the capture of paper-based documents and conversion to electronic images. |
| What Does It Do? |
| When a paper-based document is captured electronically, the result can be as simple as an image that can be emailed, faxed, or stored. The document can then be converted to a text document using OCR (optical character recognition) technology and added to a document management database with automatic indexing of search fields. The data can even be automatically supplied to your accounting system. |
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Automated Document Indexing |
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Utilizing OCR (optical character recognition) technology or 1D and 2D barcodes, a document that is to be added to an electronic document management database can be automatically indexed. This technology allows for documents to be immediately and readily available for search and retrieval across a network. Document capture is the foundational technology for workflow automation. When scanning is complete, the extracted data is immediately available to trigger automated workflows to streamline business processes. |
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Automated application data entry |
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Whether your documents are structured (same format every time like survey forms), semi-structured (similar format every time like vendor invoices), or unstructured (format is different every time like correspondence from customers), data entry can be automated to streamline your processes. Extracted data can be automatically transferred to business applications such as accounting and inventory systems or CRM (customer relationship management) systems. |
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| To learn more about how capture technologies can enhance your productivity, contact us today. |
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Using a multifunction device can provide greater convenience for your employees to electronically capture important documents.
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