| Faxing |
 It may be assumed that as scan to email capability rises, the need for faxing will decrease. Although this may be true in the years to come, fax volumes are currently on the rise as businesses are attempting to continue to provide technologies their customers require. Multifunction systems provide a multitude of options for faxing documents that a traditional fax machine may not offer.
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Outbound Faxing |
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Multifunction systems offer outbound faxing just as standalone fax machines do. However, the greatest benefit of faxing from a multifunction system is the ability to send a fax from any Windows desktop on the network. Rather than printing a document only to scan it again during the faxing process, users can simply send your faxes from their computer desktops.
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Inbound Fax Routing |
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The most common scanner in the world today is a fax machine. As a fax machine user initiates a fax, he or she is simply putting that document in a scanner for transmission. This document can either be printed on your fax machine in your office, or the electronic version of that document can be captured and routed to the location of your choosing. The captured document can then be routed to an email address, a folder on your network, or even automatically indexed and routed directly to your Electronic Document Management System.
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Fax Servers |
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Fax server technology has all the basic functionality of a multifunction system, but adds greater productivity features, including the ability to electronically manage all your fax documents in one easy to use interface and to route documents to multiple locations based on the phone number dialed. For medium- to high-volume applications, fax server technology can also reduce the number of telephone lines used by your company while increasing the number of fax lines. Finally, fax servers can be tightly integrated with multifunction systems to help create a better end-user experience. These features allow for greater productivity and lower faxing costs for faxing in any organization.
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| Other Fax Features |
Whether your fax system is from a standalone device, multifunction systems, or fax server, some of the features that your organization will benefit from are as follows.
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Multiple Access |
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One of the largest concerns with any multifunction device is what to do if the device is being used for another function. For example, if the device is being used for copying or printing, users wonder how that will affect an inbound fax. Multifunction systems can be used for multiple functions at the same time. If the system is being used for copying, printing, or scanning, the fax function will simply work in the background.
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Multiple Line Support |
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In many cases, high-volume faxing applications require more than one line. Traditionally, offices have maintained two separate fax machines to increase availability and user productivity. Many multifunction systems now have the capability to incorporate a second line in the same system. This negates the necessity for multiple fax machines in any given location. Fax servers can support even higher volumes with two, four, eight, or more fax lines.
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| Fax Machine or Multifunction System? |
For your organization, you may find that a standalone fax machine is all that is needed to meet your specific business requirements. In the event that you need more for larger or more specific faxing applications, you should consider adding faxing capability to your multifunction system or adding a fax server to your network environment.
To learn more about how you can benefit from our fax solutions, contact us today.
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Fax machines are the world’s most common scanner… use it to begin to electronically store your important documents.
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